Admin Assistant

Full Time 8 months ago
Employment Information

Key Responsibilities:


  • Maintain a well-organized and efficient office environment.


  • Manage office supplies and equipment, ensuring their availability for daily operations.


  • Arrange and coordinate office meetings and appointment.


  • Handle data entry, document filing, and record keeping.


  • Assist in the creation and maintenance of databases and spreadsheets.


  • Manage and update contact lists and directories.


  • Serve as the point of contact for internal and external communications.


  • Answer and direct phone calls, emails, and inquiries to the appropriate staff.


  • Prepare and distribute internal memos, emails, and announcements.


  • Assist managers and executives with scheduling meetings, travel arrangements, and correspondence.


  • Prepare reports, presentations, and documents as needed.


  • Assist in managing relationships with clients and vendors.


  • Prepare and process orders, invoices, and contracts.


  • Follow up on outstanding payments and deliveries.


  • Maintain accurate records of transactions, expenses, and receipts.


  • Assist with financial record-keeping and expense tracking.


  • Troubleshoot basic technical issues and liaise with IT support when necessary.


  • Assist in setting up audiovisual equipment for presentations and meetings.


  • Provide support for various projects and tasks as assigned by management.


  • Conduct research and compile data as needed.



  • A high school diploma or equivalent is typically required. Additional education or relevant certifications may be preferred.


  • Prior experience in an administrative or office support role is beneficial.


  • Proficiency in using office software, including word processing, spreadsheet, and email applications. Knowledge of specialized software or tools used in the trading industry is a plus.


  • Strong organizational skills with attention to detail and the ability to multitask effectively.


  • Excellent written and verbal communication skills, including professionalism in handling phone and email communications.


  • The ability to prioritize tasks and manage time efficiently to meet deadlines.


  • The capacity to identify and resolve routine administrative issues independently.


  • Discretion and the ability to handle sensitive information confidentially.


  • The willingness to collaborate with colleagues and assist other team members when needed.


  • The ability to adapt to changing priorities and a fast-paced environment.





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